Associate Vice President and Deputy Director, Academic Programs Department |
| Location: | Chicago, IL | | Exempt/Non-Exempt: | Exempt | | Employment Type: | Full Time | | Department: | Academics | | Description: | Reports to:
Executive Vice President of Academic Programs
Direct reports:
Assistant VP for Academic Systems
Program Deans (4);
Academic Project Manager (1);
Center Directors (2)
Educational Technology staff (2)
General Overview of Department and Position:
The Associate Vice President and Deputy Director, Academic Programs responsibilities include line management of IES Program Deans, two academic Centers and two learning management specialists, budgeting, curricular and program development, writing program-related materials, effectively representing these programs to colleges in the IES consortium, and managing the department in the absence of the EVP, budget review and curricular development. The AVP currently supervises the Educational Technology initiative in the department and assists the EVP with the development of new Centers.
| | Duties: | Deputy Director, Academic Programs Department:
Line management responsibility for IES Program Deans; indirect line management responsibility for IES educational Centers
Decision-making authority for programmatic changes that do not significantly alter the design of the programs
Review Center staffing decisions and potential university partnership changes and make approval/disapproval recommendations to EVP of Academic Programs
Regularly update EVP of Academic Programs on day-to-day programmatic changes
Review analyze and make recommendations to the EVP with respect to Center budgets and expenses
Collaborate with the EVP on recommendations for Center Director salary adjustments and increases.
Oversee budgets of Program Deans and serve as manager over Center budgets in close collaboration with the Financial Analyst and other colleagues in Finance and Accounting.
Assist with Center Director Training.
Manage the Intercultural Competence initiative.
Coordinate Center strategic planning.
Assume the duties of the EVP of Academic Programs in his/her absence
Promote the rational and planned experimentation and eventual integration of new practices including, but not limited to, technological developments
Organize the training of Center staff and Academic Programs staff for IT programs
Publish in the international education field
Assists members of the department in preparing proposals and making presentations
Program Management for Centers:
Serve as a Program Dean for two Centers to be assigned depending on the expertise and interests of the candidate.
Responsible for strategic planning in consultation with Center Directors.
Communicate with and advise Center Directors and staff regarding expectations re curriculum, special events, student services, students, budgets, enrollment
Oversees Center budgets prepared by Center Directors
After review by Program Associate(s), provide final approval of all student transcripts
Conduct periodic program reviews at each site to ensure highest standards of academic quality as outlined in the IES MAP©
Review, analyze, and follow-up Center program evaluations and annual reports
Establish site visits and follow-up by consortium faculty and coordinators (budget permitting)
With Dean of Students and Center staff, manage student crises/problem situations
Advise Center staff of most recent IES Chicago policies and coordinate necessary training
Design and lead familiarization trips
Conduct Center visits to evaluate best practices and areas for improvement
Serve as a resource on visa complications
Implement strategies to improve processes and policies at Centers based on evaluation reports
Make Center Director hiring and termination decisions
Advise and coordinate with Directors Center staff hiring and termination decisions
Advise Center Directors on staffing issues (job descriptions, staffing needs, review of resumes as requested, etc.)
Receive and review academic appeals/grievances
Collaborate with Directors on setting Center annual goals
Evaluate Directors performance on an annual basis and recommend Director and staff salary increases
In conjunction with Center Directors, plan revisions to curriculum, housing options, and field trip options
Review student course and program evaluations
Write and/or edit informational pieces re Center changes and new programs
Coordinate, with Curriculum Committee, approval process of new syllabi
In conjunction with Center staff and EVP for Marketing, Recruiting and Enrollment Management, develop creative and cost-effective methods to increase enrollment
Lead Center staff and special task force committees in developing Center programming to meet students needs
Strategize with Marketing and Recruiting to better position Centers
Supervise development of materials to advertise Center programming improvements
Conduct research on national trends to identify student needs (curricular, extra-curricular)
Remain informed about competing programs
Program Development:
In conjunction with Center staff and EVP for Marketing, Recruiting and Enrollment Management, develop creative and cost-effective methods to increase enrollment
Lead Center staff and special task force committees in developing Center programming to meet students needs
Strategize with Marketing and Recruiting to better position Centers
Supervise development of materials to advertise Center programming improvements
Conduct research on national trends to identify student needs (curricular, extra-curricular)
Remain informed about competing programs
Learning Management system (MOODLE) oversight
Supervise the development and employment of MOODLE in all IES Abroad programs.
Coordinate the work of the regional MOODLE experts and consultants working on the Moodle project.
Work with the MOODLE IT staff, to assist with the effective and creative use of MOODLE by the IES Abroad faculty.
Curricular oversight:
Review and critique course proposals in their final stage
Revise protocol for writing syllabi as appropriate and disseminate to Centers
Monitor the quality of instruction at all IES Centers through
o Regular review, in conjunction with the Program Deans, of the timeliness of the curricula and the relevance of the curricula to the changing IES student body.
o Course revision or new course development
o Review of catalog with respect to academic quality
Develop and monitor consistent course numbering system for Centers
Monitor language course designations for the Centers
Budget oversight:
Serve as budget director for the department
Review the Center budgets and updates in draft and work with the EVP of Academic Programs to approve them.
Review and approve the Departmental budgets and updates.
Publications:
Oversee preparation of orientation and pre-departure materials
Supervise editorial work of Program Associate(s) on IES publications
Recruiting and Public Relations:
Maintain strong working relationships with top five feeder schools for each Center
Conduct campus visits to Member, Associate Member, Special, and At-Large institutions
Plan and implement seminars for consortium faculty members and for Center personnel
Network at related conferences
Participate in association conference panels.
Fundraising:
Write and submit funding proposals related to areas of specialization such as language program development and the intercultural competence initiative.
| | Qualifications: | Professional Experience & Educational Background Required:
The Associate Vice President and Deputy Director, Academic Programs Department should have a doctoral degree in a relevant administrative field or academic discipline; broad knowledge of U.S. higher education; 5-10 years experience in a supervisory role; proven ability as a team player; excellent interpersonal and communication skills in English. Working knowledge of at least one language taught at an IES Center (Spanish, German etc), and experience living and working abroad would be helpful, but is not required.
Necessary Skills
Outstanding management abilities
Exemplary communication skills verbal and written
Strong inter-cultural communication skills
Excellent analytical skills
Knowledge of databases helpful
Strong budgetary management skills
Excellent organizational skills
Information for applicants:
Application Deadline: Open until position is filled
How to Apply:
All applicants should submit an application including cover letter, resume, and salary requirements by clicking 'Apply Now' at the bottom of this page. This is a full-time position offering opportunities for professional growth and a competitive annual salary and benefits.
Equal Opportunity Employment:
The Institute for the International Education of Students, IES Abroad, is committed to a policy of nondiscrimination and equal opportunity for all persons, regardless of race, color, religion, creed, caste, gender, gender expression, gender identity, sexual orientation, disability, age, marital status, national origin or ancestry, ethnic origin, or veteran status in employment, educational programs or activities, and admissions. We are an equal opportunity employer and encourage applications from all qualified candidates. We treat people with respect; fully utilizing employee's abilities and promoting work force diversity.
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